What is a Batch Deposit?

A batch deposit occurs when you combine payments from multiple customers into a single deposit. This can happen when you deposit checks into your bank account from different customers at the same time, or when you have multiple credit or debit card payments from a merchant account transferred as a single deposit into your bank account. 

Pro tip: Every time you receive a payment that you will deposit into your bank along with other payments, record the payment to your Undeposited Funds account. Using an Undeposited Funds account ensures that your deposit amounts in your Smart Inbox reconcile with those shown on your bank statement.

Using the Undeposited Funds Account

Use Undeposited Funds as the Payment Account

Under Invoices, locate the invoice you want to edit and click on its Status to update it. You can also check the checkbox to the left of the invoice and then click the edit icon above the list. From the Edit Invoice window, click on the Payments tab, then click on the Add Payment button. 

To reflect a payment on your customer's invoice, enter it like any other payment, but use the Undeposited Funds account for the Category.  

Make a Transfer from Undeposited Funds to the Bank Account

Let's say that you went to the bank and deposited three checks into your bank account totaling $6400.00:

  • Check #234 - $3000.00
  • Check #8837 - $500.00
  • Check #165 - $2930.00

To record these in Kashoo, go to your Smart Inbox and locate the bank deposit. Then click on the amount to edit it. Click on the Transfer tab and then select Undeposited Funds from the "Withdraw From" account list and click on the Post button.

Now your $6400.00 deposit will be posted to Transactions, and your Kashoo invoices will match the amount deposited into the bank account. 

Pro tip: Add "Transaction Details" referencing the checks deposited to make it easier to track payments and deposits.

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